Privacy and Cookie Policy

Win Win Privacy and Cookie Policy

What does this policy cover?

This policy describes how Win Win Fundraising Limited of Tanfield Business Centre, Stanley, County Durham, DH9 9DB, registered company in England & Wales 13587841, (also referred to in this policy as “Win Win”, “we”, “the company” or “us”) will make use of your data when you access winwin.uk.com, (also referred to in this policy as the “website”, “site” or “platform”), participate in Win Win draws (electronically, by post, or in person at an event), subscribe to the mailing list, or contact us (electronically, by post, or in person).  We are the controllers for the personal data we collect described in this policy for the purposes of the Data Protection Act 2018 (the “Act”) and the General Data Protection Regulation 2016/679 (the “GDPR”).

This policy also describes your data protection rights, including the right to object.  More information about your rights, and how to exercise them, is set out in the “What rights do I have” section of this policy.  It also describes the use of cookies and other similar technologies when you visit or use the site in the cookies policy section below.

Privacy Policy

What information do we collect?

We collect and process personal data about you when you interact with us or the site, and when you participate in draws on the platform.  This includes your:

  • Where you set up an account or complete a transaction:
    • Name
    • Date of birth
    • Contact information, for example:
      • Postal address, email address, telephone number
    • Payment and delivery details for any purchase, including billing address and payment card details or wallet details (apple pay/google pay/PayPal etcetera), but please note that this information is handled by and processed by a third party (stripe and PayPal)
    • Social information, for example if you sign up using google or facebook we will populate your Win Win profile with information from the relevant account used when registering – any missing information must be entered into your profile manually as per the Terms and Conditions
  • Where you interact with regards to marketing communications:
    • Your marketing preferences including any consent you have given (where applicable)
    • Information related to the browser or device you use to access our platform
  • Where you voluntarily participate in any surveys or market research (on the site or social media channels operated by Win Win):
    • Survey information such as shopping habits and preferences, age, gender, income, or other information which is relevant, and you have volunteered said information to us
  • Where you win a draw:
    • Any personal data necessary to grand the prize, for example:
      • Name, address, insurance details, tax details, ownership document details etcetera
    • Photographs, video recordings, testimonials, quotes, and any other information you volunteer as part of the winning process, this information will be freely given to Win Win and can be used now and in the future for promotional purposes on our website, social media channels and print.

How do we use this information, and what is the legal basis for this use?

We detail below the purposes for which we use this information, how we use it and who we share it with, and the legal basis for that use.

Personal data may be shared with third party service providers, who will process it on behalf of Win Win for various operational purposes (such as website hosting, payment processing services, email communication services etcetera).

Personal data of winners may be shared for purposes of fulfilling the prize, including as part of a necessary background check or as part of preparing any required ownership documents.  With permission, personal data for winners may also be shared publicly on the website, social media channels and in print for the purposes of publicising who won the draws, this includes names, photographs, video footage, audio recordings, quotes, and testimonials.

More specifically we process personal data related to the website for the following purposes and legal bases:

  • To fulfil a contract or associated work to facilitate fulfilment.  Where you enter a Win Win draw, we will use your information:
    • To take payments
    • To draw winner(s)
    • To verify your identity
    • To arrange delivery or provision of prizes for the winner(s) of the draw(s)
    • To communicate with you, including sending you automated service and marketing messages
    • To provide customer service
  • As required by Win Win to conduct our business and pursue our legitimate interests, we will use your information:
    • To process payment card details, payments and check the validity of the sort code, account number and card number you submit to prevent fraud (which is processed by our third-party payment vendors)
    • To provide the prize to winners
    • To help us monitor, improve, and protect our products, content, services, and the site, both online and offline
    • To investigate and respond to any complaints received from you or from others, about the website or our products or services
    • To provide products and services you have requested
    • Where you have transacted with us, to send you direct marketing (for example, email, text message or instant messaging) in relation to our current activities, future events and draws.  You can opt out of this marketing:
      • At the time of the collection of your details
      • By using the links within the marketing communications
      • By contacting us
    • To personalise the site, our products, or services for you
    • To provide targeted advertising on the site, selected partner sites and social media channels
    • To prevent, investigate and/or report fraud, terrorism, misrepresentation, security incidents or crime, in accordance with applicable law
    • In connection with legal claims, compliance, regulatory and investigative purposes as necessary (including disclosure of such information in connection with legal process or litigation)
    • To invite individuals to take part in market research
    • In connection with those cookies and similar technologies that are strictly necessary to make the web site function (which we place in accordance with our cookies policy and the information provided to you when those technologies are used.
  • Where you give us consent, we will use your information:
    • Where you have signed up to our mailing list, to send you direct marketing in relation to Win Win products and services
    • In connection with surveys and polls where you choose to participate in those surveys and choose to provide us any information
    • In connection with cookies and similar technologies that are not strictly necessary for the website to function, these are technologies which we may use to collect or receive information from your websites and elsewhere on the internet and use that information to provide measurement services and targeted ads about Win Win (as further described in our cookies policy)
    • In connection with photographs, video footage, audio recordings and information about you if you win a draw and choose to provide that information for the purposes of marketing to the public
    • To use on other occasions the data for the purpose that we explain at the time we seek your consent
  • For purposes which are required by law, we may use your information:
    • In response to requests from government or law enforcement agencies conducting an investigation or the law courts

Please note that if you post a comment to the website or other social media channels, the information that you choose to post, including any personal data that you choose to post or which is available publicly, may be available to the public.

If the business is sold or merged with another business, your details will be disclosed to our advisers and any prospective purchaser’s adviser(s) and will be passed to the new owners of the business.  Any action they take from then on will no longer be our responsibility and their privacy policy would apply.

Personal data may be shared with government authorities and/or law enforcement officials if required for the purposes above, If required by law or If required for the legal protection of our legitimate interests in compliance with applicable laws.

Withdrawing consent or otherwise objecting to direct marketing

Wherever we rely on your consent, you will always be able to withdraw that consent, although we may have other legal grounds for processing your data for other purposes, such as those set our above.

What rights do I have?

You have the right to ask us for a copy of your personal data, to correct, delete or restrict processing of your personal data, and to obtain the personal data you provide to us for a contract or with your consent in a structured, machine-readable format.

In addition, you can object to the processing of your personal data in some circumstances (in particular, where we do not have to process the data to meet a contractual or other legal requirement, or where we are using the data for direct marketing).

These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests in keeping.

To exercise any of these rights, you can get in touch with us using the details set out below.  If you have unresolved concerns, you have the right to complain to the information commissioner’s office in the UK.

How do I get in touch with you?

If  you have any concerns about how we process your data, or would like to opt out of direct marketing, you can get in touch with us by emailing privacy@winwin.uk.com or by writing to Win Win Fundraising Limited, Tanfield Business Centre, Stanley, County Durham, DH9 9DB.

How long will you retain my data?

Where we process Win Win account data, we do this for as long as you are an active user of Win Win sites and for 6 years after this.

Where we process personal data for marketing purposes or with your consent, we process the data until you ask us to stop and for a short period after this (to allow us to implement your requests).  We also keep a record of the fact that you have asked us not to send you direct marketing or to process your data indefinitely so that we can respect your request in future.

Where we process personal data in connection with processing your contest entry, we keep the data for up to 6 years from your last interaction with us.

Cookie Policy

Information about our use of cookies

We use cookies for certain areas of the website.  Cookies are a small data file stored locally on your browser by a website.  They help us improve the website and your experience when using it.  They allow us to monitor which areas of the site are most popular and count visits and clicks, meaning we can deliver an even better platform by streamlining the experience and offering prizes which are more frequently targeted by users, they also allow us to remember you as a returning visitor and therefore remember your personal settings with relation to the website (preferences, logins etcetera).  We may also use cookies for targeting and/or advertising purposes.  Similar technologies such as web beacons may be used on our website or in emails.  Web beacons are electronic images that may be used to deliver cookies, count visits, understand usage of group websites and to tell if an email has been opened and acted upon.  Further details about cookie purposes and types are below.  To delete or block cookies through your browser settings at any time, and for more general information about cookies including the difference between session and persistent cookies, visit www.allaboutcookies.org.

The table below shows the cookies in use at the time of writing on winwin.uk.com.

COOKIE NAMEDURATIONPURPOSE
woocommerce_cart_hashsessionHelps WooCommerce determine when cart contents/data changes.
woocommerce_items_in_cartsessionHelps WooCommerce determine when cart contents/data changes.
wp_woocommerce_session_2 daysContains a unique code for each customer so that it knows where to find the cart data in the database for each customer.
woocommerce_recently_viewedsessionPowers the Recent Viewed Products widget.
store_notice[notice id]sessionAllows customers to dismiss the Store Notice.
woocommerce_snooze_suggestions__[suggestion]2 daysAllows dashboard users to dismiss Marketplace suggestions, if enabled.
woocommerce_dismissed_suggestions__[context]1 monthCount of suggestion dismissals, if enabled.
tk_aisessionStores a randomly-generated anonymous ID. This is only used within the dashboard (/wp-admin) area and is used for usage tracking, if enabled.

Please note that third-party apps such as payment merchants (PayPal, Stripe etcetera), electronic wallet handling services (Apple Pay/Google Pay etcetera) and social media platforms (Facebook/Twitter etcetera) may implement cookies of their own whilst you are using the Win Win site and we have no control over these cookies.  We would suggest that you regularly review your own cookie policies and settings on your browser to better understand and control third-party cookies and similar technologies.

Cookie Settings

We will ask for your consent to the use of cookies set out in this policy when you first access the website and when (if) we introduce any new cookies to the site.  When you first visit the site a banner will appear asking you to agree to the cookies that we set on the site.

You can usually choose to set your browser to warn you when a cookie is being sent or to remove or reject cookies.  Each browser is different, and we cannot advise on the correct set up, but the help menu, or an internet search engine will direct you to and explain the correct method for setting your own browser settings regarding cookies and similar technologies.  If you choose to reject or remove cookies, it will directly and potentially detrimentally affect your experience of using the platform.

If you agree to cookies from our site by clicking the ‘Allow’ button, all necessary cookies relating to analytics, marketing, advertising, and functionality will be enabled.  If you ignore the banner or reject cookies using the banner, only the most essential cookies will be enabled, without which the site could not function.

You can always alter your chosen settings by using the cookie settings link at the bottom of each page.

Links to external websites and third-parties

The Win Win website may contain links to external websites or platforms, links to charity pages, prize partner company websites, social media platforms or payment merchant websites for example and we have no control over these sites and cannot be held responsible for the protection and privacy of any information which you provide whilst visiting such sites.  Your use of these external sites are in no way covered by the terms of these policies and you should exercise caution when leaving the Win Win website and examine any privacy policies and terms of use for those sites.

Changes to this privacy and cookies policy

We regularly review these policies and reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it.